You're a busy person. We get it. You have a job, a family, and a thousand other things to do.
Most bloggers want to write faster for two reasons: to save time and to increase productivity. When you're able to write quickly, you can pump out more content in a shorter amount of time. This not only saves you time in the long run, but it also helps you stay productive and avoid burnout.
You don't have time to write a blog post the slow way. You want to write fast. But you don’t know how. That's why we've put together this guide on how to write a blog post quickly— without compromising on quality.
1. Create a blog article outline
The best way to write a blog post quickly is to create an outline. An outline keeps your thoughts organised and prevents straying from the topic.
It also helps you to see where you need more information and what you can leave out. Start by writing down the main points you want to cover, then add in a few supporting details for each point.
2. Write faster with AI
“AI is the new electricity.”— Andrew Ng, Co-founder of Google Brain, Head of Baidu AI.
Just as electricity transformed the way we live and work, artificial intelligence is set to revolutionise the way we write.
AI writers use natural language processing and machine learning technology to create content. Like a human writer, they can generate all sorts of content: blogs, ads and product descriptions.
They make the lives of human writers easier by automating time-consuming tasks. Some of these tasks include creating a skeleton outline, generating a rough draft, or even just for brainstorming.
All you have to do is input a few key pieces of information and the software will do the rest. This can be a great way to quickly churn out high-quality content without having to spend hours writing yourself.
Hypotenuse AI is one example of an AI writer that can generate fluent content for blogs and product descriptions. Get high-quality blog titles, outlines, and paragraphs in a click of a button.
If you're looking for a way to write faster, AI writers are a good option to consider.
3. Use Writing Tools
One of the best ways to write faster is to use writing tools. Like AI Writers, these writing tools automate sections of your workflow, helping you to save time.
There are a variety of tools available to speed up writing; some are blogging-specific, while others are general-purpose word processors. Their functions range from helping you with keyword research, editing or even with brainstorming for new ideas.
Many of these tools are free or have free trials available so you don’t have to worry about forking over money for something that may not be suitable! The best way to find the right tool for you is to try a few and see which one works best for your needs.
If you’re searching for a suitable tool to try, we have an article here where we pick out the best writing software tools for your needs!
4. Format your post later
When you sit down to write a blog post, it's important to just start putting your thoughts onto the page. This is so you can get your ideas down quickly and easily, without spending too much time on menial revisions.
Don't worry about formatting or making things look pretty yet— you can always come back and change the font, add headings or change the layout later on. This method can save you a lot of time in the long run!
This will help you write faster and more efficiently. This will also give you a chance to focus on getting your thoughts down on paper (or screen) without worrying about the little details.
5. Verbalise your content
Sometimes you just need to talk it out. Talking to yourself is a great way to brainstorm for new ideas, creating a cohesive outline and for rough drafts.
If you're struggling to get started on your blog article, try using speech-to-text tools to talk yourself through your ideas. This will help to gather your thoughts while bypassing the hassle of typing.
The average person speaks between 120-150 words per minute. Comparatively, the average person types at 40 words per minute, where a ‘very productive’ typing speed is anything above 65 words per minute.
We speak faster than we write. Assuming fluent speech, you should be able to get your words down at at least twice the speed than if you were to have a productive typing session!
You could use dictation software that transcribes your words in real-time. Some common free ones are Google Docs Voice Typing and Apple’s in-built Dictation.
However, dictation software should be used with caution as they may result in being counterproductive if you spend your time waiting for the software to catch up. Worse, if you can’t shake the tempting itch of editing your words on the spot!
Alternatively, you could explore using playback recorders to record down your thoughts. By speaking into the recorder any time inspiration hits you, you’ll be certain to capture every idea that pops into your mind.
After recording, you could transcribe your words yourself. Or you could send the audio file off to a transcription service to do the job for you. Some popular transcription services include Temi ($0.25/min), Rev ($1.5/min) and Otter ($8.33 for 6000min).
The only caveat with transcription software is that they often have a turnaround time of a few hours, so they may not be ideal if you’re in a rush. Additionally, they may not be worth it if you only have a few minutes of audio.
Once your speech is transcribed into text, you can easily edit out the ‘uh’s, add in any missing bits and polish it up.
6. Have writing, research and editing sprints
Have you ever been so focused on a task that time seems to drift away and you lose all sense of your surroundings? Congratulations, you've experienced "The Zone.”
Breaking your writing process into sprints where you enter “The Zone” can make all the difference to how much you can get done.
Sprints refer to having short and focused bursts of productivity rather than trying to do everything in one sitting.
This method also commonly known as the Pomodoro Technique, where time spent working is broken into intervals, separated breaks.
Not only will this help you get your thoughts down on paper more quickly, but it'll also help you stay focused and avoid getting overwhelmed.
They're a great way to force yourself to focus and get your blog post written in record time.
Here's how it works: use a timer and allocate a specific amount of time to research, writing and editing where you put in 100% of your effort and focus.
For example, you could dedicate 25 minutes to intense and focused writing. In this time period, don't stop for anything— no snack or phone breaks! This will boost productivity and move the writing process along more quickly. This also helps with making sure you stay on task and don’t wander too far down any rabbit holes (especially in the research phase).
Play around with the timings to see what works best for yourself. For some, 25 minutes may be the ideal duration, whereas some may prefer something longer like 45 minutes or an hour.
Getting in The Zone
It’s easy to allocate 25 minutes to writing, but how can we actually maximise our intense focus in that time period?
Here are five of the most effective tactics for getting in the zone:
- Find a quiet environment: Noise, chatter and movement can be major distractions, so try to find a peaceful and quiet space where you can work. If that's not possible, use headphones to block out sound.
- Set deadlines for yourself: This will help you stay on track and avoid distractions. In this 45 minute sprint, what specific goal are you trying to achieve?
- Remove temptation: If there are certain things that tend to distract you, try to remove them from your environment.
- Have your essentials next to you: Prevent yourself from getting up to get coffee, water or your chapstick. It’s a lot harder to return to The Zone when you leave your position physically.
- Eat healthy foods: Eating nutritious foods will help keep your energy levels up and your mind clear. This also prevents the situation of falling prey to the notorious ‘food coma’.
7. Punctuate sprints with breaks
After 25 minutes of focused hammering out of words on your keyboard, it’s time to reward yourself with a break.
Breaks are key to staying productive while you write. It's easy to get carried away and plough through without taking a break, but that's when your brain gets tired and start to make mistakes.
The Pomodoro technique mentioned above follows 25 minutes of intense concentration followed by 5 minutes of rest.
However, 25 minutes of work may be insufficient for you to immerse yourself in the task at hand. The key is to listen to your body and mind to determine what sprint interval duration works best for yourself.
A research study found that the optimal amount of time allocated to a break is 12% of the workday. This study also showed that short and intermittent breaks result in higher productivity than long breaks.
The way you choose to structure the duration of your sprints and breaks largely depends on yourself and how tight the timeline you’re working on is.
Taking regular breaks helps reset your mind and makes it easier to be productive when you sit back down at your computer. Breaks also give you time to collect your thoughts and come back to your post with fresh eyes.
You might be surprised at how much more productive you'll be once you start incorporating breaks into your workflow— just make sure you set a timer so you don't get lost in YouTube for too long! When you come back, you'll be refreshed and ready to write more efficiently.
There's no doubt that writing a blog post can be a time-consuming process. Between the initial research, brainstorming, drafting, editing, and publishing, it's easy for a blog post to take up an entire day (or more).
A common goal for many bloggers is to write faster. But it's not always easy to achieve that goal. By following these tips, you can start writing at a lightning pace and produce high-quality blog posts in no time.
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